These terms are updated at October, 16th 2025
For the purposes of this document, the following terms shall have the meanings set out below, whether used in the singular or plural, unless the context requires otherwise.
Platform: The set of applications, modules, interfaces, APIs, services and functionalities operated by RESIDELIA and accessible via www.residelia.com (http://www.residelia.com/) or through authorised integrations.
RESIDELIA: LEAN DIGITAL S.L., a company incorporated in Spain, owner and operator of the Platform.
User: Any individual or legal entity that accesses, browses, registers or uses any of the Platform's services, in any of its modalities.
Professional User: A User with an active licence or specific contract who accesses modules reserved for entities in the real estate, financial or investment sector (servicers, funds, banks, asset managers, brokers and similar).
Advertiser: A Professional User who publishes one or more Assets on the RESIDELIA Marketplace, including the option to activate the Fast Track Channel.
Investor: A Professional User who accesses the RESIDELIA Marketplace for the purpose of analysis, prospecting or acquisition of Assets, having completed the KYC/AML validation process.
Asset: A property, portfolio of properties, mortgage credit (NPL), auction assignment, public auction or other real estate or financial asset linked to real estate, published or managed on the Platform.
Marketplace: The area of the Platform dedicated to the publication, display and analysis of available Assets, divided into a public channel and the Fast Track Channel.
Public Channel: The layer of the Marketplace accessible without AML/KYC validation, allowing general viewing of Assets without access to confidential documentation or the ability to make binding offers.
Fast Track Channel: The restricted professional environment of the Marketplace, accessible exclusively to Investors validated through a KYC/AML process, which enables access to confidential Asset documentation, generation of the Due Diligence Dossier and the ability to make binding Offers through a Deposit.
Due Diligence Fee: The term used in this document for the Deposit made by the Investor in the Fast Track Channel as consideration for the offer-enabling service provided by RESIDELIA, which includes the generation and delivery of the Due Diligence Dossier.
Deposit: The payment made by the Investor to RESIDELIA to unlock the ability to make a binding Offer on a specific Asset in the Fast Track Channel. Equivalent to the Due Diligence Fee. Refundable under the terms defined in this document.
Due Diligence Dossier (Dossier): A structured report automatically generated by RESIDELIA from the Asset documentation provided by the Advertiser, together with available registry, cadastral and valuation data, delivered to the Investor once the Advertiser grants access to the Fast Track Channel. This constitutes the main deliverable of the service provided by RESIDELIA in that channel.
Offer: A binding acquisition proposal made by the Investor for a specific Asset in the Fast Track Channel, conditional upon prior completion of the Deposit.
Qualified Opportunity: The combination of a validated Investor, an Asset in the Fast Track Channel and a submitted Offer, recorded and tracked by RESIDELIA with identification of the parties, date of first contact and associated documentation.
Qualified Lead: A registered interest contact on the Platform that has exceeded the minimum thresholds defined to be considered a real business opportunity.
KYC (Know Your Customer): The set of processes and documentation for the formal identification of the Investor and verification of their legal structure and investment capacity.
AML (Anti-Money Laundering): The set of processes and documentation for verifying the lawful origin of the Investor's funds, in accordance with anti-money laundering regulations.
Fast Track NDA (NDA-FT-001): The specific confidentiality agreement for the Fast Track Channel, multilateral in nature, digitally accepted by Advertiser and Investor at the defined stages of the channel's operational flow.
AVM (Automated Valuation Model): RESIDELIA's automated real estate asset valuation model, whose outputs are indicative in nature and do not constitute an official or binding valuation.
Notarial Closing Data: Anonymised statistical data on real estate purchase and sale transactions formalised before a Notary in Spain, supplied by DATO NOTARIAL, S.L.U. under licence from the General Council of Notaries (Consejo General del Notariado) through the Notarial Statistical Portal B2B (PEN B2B). They contain no identifiable personal data. They are updated monthly, with a lag of approximately two months relative to the reference period (M-2). Access is subject to contracting an additional module and the usage restrictions set out in §5.5 and §16.4 of this document.
Output: Any result, report, valuation, scoring, classification, dossier, enriched data or document generated by the Platform from the processing of information entered by the User or obtained from external sources.
Licence: Authorisation to use the Platform or specific modules, granted by RESIDELIA to the User under the conditions defined in this document and in the corresponding contract or subscription.
Estate Leads: A lead generation service through online valuations embeddable in third-party systems, operated as an independent module of the Platform.
SaaS: The modality of access to the Platform under the Software as a Service model, with periodic subscription and remote access via browser or API.
Data Processor: Within the meaning of Article 4(8) GDPR, a natural or legal person who processes personal data on behalf of the Controller.
Controller: Within the meaning of Article 4(7) GDPR, a natural or legal person who determines the purposes and means of the processing of personal data.
PART I — GENERAL FRAMEWORK
1. Purpose of this document
2. Scope and acceptance
3. RESIDELIA's legal positioning
4. Access modalities and user profiles
PART II — SERVICES AND MODULES
5. Property Management SaaS
5.1 Service description
5.2 Nature of data processed
5.3 Professional User's responsibility
5.4 Usage limitations
5.5 Notarial Closing Data Module
6. Estate Leads
7. Marketplace — Public Channel
8. Fast Track Channel
8.1 Legal nature of the channel
8.2 Access requirements — Advertiser
8.3 Access requirements — Investor
8.4 Operational flow
8.5 Due Diligence Fee and Deposit
8.6 Due Diligence Dossier
8.7 Offer regime
8.8 Differentiated responsibilities by party
9. APIs and integrations
PART III — LEGAL PROTECTION
10. Intellectual and industrial property
11. Personal data processing and GDPR
11.1 Role map by module
11.2 Legal basis by processing type
11.3 Special regime for AML/KYC data
11.4 International transfers
11.5 User rights
12. Protection of commercial opportunities
PART IV — ARTIFICIAL INTELLIGENCE AND LIABILITY
13. Artificial intelligence and automation
13.1 General principle
13.2 Nature of automated Outputs
13.3 Automated valuation model (AVM)
13.4 Automated Due Diligence Dossier: specific limitations
13.5 Positioning under the AI Regulation (AI Act)
13.6 Human-in-the-loop
13.7 Model traceability and audit
14. Liability and limitations
14.1 General regime
14.2 Differentiated liability cap by module
14.3 Specific liability exclusions
14.4 Technical limitations and availability
14.5 Indicative response times in the Fast Track Channel
14.6 Third-party liability
14.7 User indemnification
PART V — COMMERCIAL AND OPERATIONAL CONDITIONS
15. Commercial model and economic conditions
15.1 SaaS licences
15.2 Estate Leads
15.3 APIs and integrations
15.4 Fast Track Fee: definition, accrual and refund
15.5 Licence changes
15.6 Billing and payment methods
16. User registration, obligations and acceptable use
16.1 Registration and verification
16.2 General obligations
16.3 Acceptable use policy
16.4 Module-specific prohibitions
PART VI — TERMINATION, JURISDICTION AND FINAL PROVISIONS
17. Termination, cancellation and service suspension
18. Governing law and jurisdiction
19. Severability, waiver and precedence
20. Related documents
These Terms and Conditions of Use govern access to and use of the RESIDELIA platform, operated by LEAN DIGITAL S.L. and accessible via www.residelia.com (http://www.residelia.com/), as well as through its APIs, authorised integrations and embeddable modules.
This document constitutes a binding contract between RESIDELIA and the User who accesses, browses, registers or uses any of the services available on the Platform, in any of its modalities. Accessing or using the Platform implies full, unconditional and binding acceptance of these terms.
The scope of this document covers all services offered by RESIDELIA, including:
The integrated real estate asset management module (Property Management SaaS).
The lead generation and embeddable online valuation service (Estate Leads).
The real estate asset Marketplace in its public channel.
The Fast Track Channel and its associated due diligence, dossier and binding offer-enabling services.
The API integration environment.
Any other service or functionality offered directly by RESIDELIA or through its authorised integrations.
These Terms and Conditions are supplemented, where applicable, by the related documents listed in Section 20, including the Privacy Policy (POL-010), the Cookie Policy (POL-002), the AML/KYC Policy (POL-012) and the Fast Track NDA (NDA-FT-001). In the event of conflict between this document and any specific conditions applicable to a particular module or service, the specific conditions shall prevail within their scope.
These Terms and Conditions apply to any individual or legal entity that accesses or uses the Platform, regardless of their profile, access modality or contracted services. They apply both to publicly accessible functionalities and to those reserved for registered Users or those with an active professional Licence.
Use of the Platform is conditional on reading, understanding and accepting these terms. Acceptance occurs, depending on the context, through:
Browsing or using public Platform functionalities.
Registering as a User and expressly ticking the acceptance checkbox provided.
Contracting a Licence or subscribing to any RESIDELIA service.
Accepting additional conditions linked to specific modules, including the Fast Track NDA (NDA-FT-001) in the Fast Track Channel.
Each acceptance will be recorded with technical traceability, including the User's identity, date, time and version of the document accepted.
Certain functionalities or modules may require acceptance of specific additional conditions. In such cases, those conditions supplement this document and take precedence over it in respect of their particular scope, without affecting the validity of the remainder of these terms.
Use of the Platform is reserved for persons with full legal capacity. RESIDELIA does not provide services to minors without the express consent of their legal representatives. The User declares, under their own responsibility, that they have sufficient legal capacity to be contractually bound by these terms.
Where Users act on behalf of a legal entity, they declare that they have the authority to bind that entity under the terms set out herein.
RESIDELIA reserves the right to modify these Terms and Conditions, notifying registered Users at least thirty (30) days in advance through established channels (registered email and notice on the Platform) when changes are material. Non-material changes, such as style corrections, updates to regulatory references or editorial adjustments with no impact on rights or obligations, may be applied without such notice, with simultaneous notification.
Continued use of the Platform after the modified terms come into force will constitute acceptance. In the event of disagreement, the User may terminate their relationship with RESIDELIA as set out in Section 17, without penalty where the modification causes material harm to the User.
For clients with a specific signed contract, modifications to these Terms shall not alter the conditions agreed in that contract while it remains in force, unless required by mandatory law or regulation.
This section is an essential part of this document. It defines with precision the legal role that RESIDELIA assumes in each module and layer of the Platform. Correct understanding of this section is a prerequisite for interpreting any other provision, particularly those relating to liability, intermediation and data protection.
RESIDELIA operates under a segmented hybrid legal model, whereby its legal positioning varies depending on the module or layer of the Platform in which the interaction takes place. This model reflects the technological, operational and commercial nature of the various services offered and does not constitute an internal contradiction but rather a deliberate and structured functional differentiation.
The three differentiated positionings are as follows:
In the Property Management SaaS module, RESIDELIA acts exclusively as a technology infrastructure provider. Its function is to provide management, analysis, valuation and documentation tools to Professional Users who operate with their own assets and portfolios.
In this module RESIDELIA:
Does not determine the purposes or management criteria for the User's assets.
Does not intervene in operational, legal or commercial decisions made by the User regarding their assets.
Does not act as adviser, intermediary, agent or representative of the User or third parties.
Acts as Data Processor with respect to personal data that the Professional User enters into the Platform for portfolio management purposes, in accordance with the corresponding data processing agreement.
Responsibility for the lawfulness, accuracy and management of the information entered rests entirely with the Professional User.
In the Marketplace's public channel, RESIDELIA acts as a publication and visibility platform. Its function is to provide the technical environment for Advertisers to publish Assets and for Users to view them.
In this context RESIDELIA:
Does not by default verify the accuracy, correctness or lawfulness of content published by Advertisers, without prejudice to its moderation powers.
Does not guarantee the availability, condition or terms of the published Assets.
Does not intervene in contacts, negotiations or transactions that take place outside the Platform.
Does not assume liability for decisions made by Users based on published information.
Acts as a technical intermediation platform within the meaning of the Law on Information Society Services (LSSI) and the Digital Services Act (DSA), without prejudice to the obligations those regulations impose.
In the Fast Track Channel, RESIDELIA assumes a differentiated and more active legal positioning, acting as a provider of due diligence services and enabling infrastructure for professional transactions.
This positioning means that RESIDELIA:
Manages and holds the KYC/AML documentation provided by Investors.
Coordinates the validation flow between Advertiser and Investor in accordance with the procedure defined in Section 8.
Generates the Due Diligence Dossier from the Asset documentation and available sources.
Delivers the Dossier to the Investor as a specific and documented service.
Enables the ability to make binding Offers conditional on payment of the Due Diligence Fee.
Records and holds all Qualified Opportunities with full traceability.
Manages Deposits and their possible refund in accordance with Sections 8.5 and 15.4.
Notwithstanding the above, RESIDELIA does not act in the Fast Track Channel as:
A real estate intermediary within the meaning of Law 2/2009 of 3 March.
A financial or investment adviser within the meaning of MiFID II or equivalent regulation.
An agent or representative of either party in the negotiation or formalisation of transactions.
A guarantor of the success, viability or legality of transactions between Advertisers and Investors.
An obligated entity under Law 10/2010 of 28 April on the prevention of money laundering, in its capacity as a technology provider, without prejudice to any collaboration obligations that may apply.
The decision to grant or deny access to the Investor in the Fast Track Channel rests at all times with the Advertiser. RESIDELIA assumes no liability for that decision or its consequences.
The different positionings described in this Section are not contradictory. They reflect the modular nature of the Platform and the varying intensity of RESIDELIA's involvement in each service layer. Any interpretation that seeks to extend the positioning of one module to another must be rejected; the specific regime of the module in which the interaction takes place always applies.
In cases of doubt about the applicable positioning for a specific functionality or situation, the technical module in which that functionality is integrated and the nature of the service actually provided by RESIDELIA in that context shall be determinative.
Certain informational sections of the Platform, educational content and functionality demos are accessible without prior registration. This access is equally subject to these Terms and Conditions, in particular the provisions on intellectual property, acceptable use and data protection.
Registration on the Platform provides access to contracted or authorised functionalities. It is mandatory for use of the Property Management SaaS, access to the professional Marketplace, use of the Fast Track Channel and API integration. The registration process involves:
Identity verification by email.
Express acceptance of this document and the Privacy Policy (POL-010).
Collection and processing of personal data in accordance with that Policy.
Assignment of access credentials under the User's exclusive responsibility.
The SaaS modules, professional Marketplace and Fast Track Channel are reserved for Users with an active Licence or specific contract. Access is conditional on:
Accrediting professional status and a legitimate purpose of use.
Subscribing to or contracting the Licence corresponding to the relevant module.
Signing or accepting the additional agreements required for each module (data processing agreement, Fast Track NDA or others).
KYC/AML validation in the case of Investors accessing the Fast Track Channel.
Assignment of roles, permissions and specific usage limits by RESIDELIA.
Integrations with external systems via API or embeddable modules require a specific API contract or enabling Licence, compliance with security, authentication and traceability measures defined by RESIDELIA, and acceptance of the conditions of use set out in Section 9 and in the corresponding data processing agreement.
RESIDELIA reserves the right to restrict, suspend or cancel any access modality in cases of breach of these terms, misuse, unauthorised access, fraud, or risk to the security of the Platform or its Users. Access revocation will follow the procedure set out in Section 17.
The Property Management SaaS module enables Professional Users to manage the full lifecycle of real estate assets through the Platform. RESIDELIA acts in this module as a neutral technology provider as set out in Section 3.2.
Core functionalities include:
User, team, role and internal permission management.
Control panel and individual or bulk Asset upload.
Viewing and enrichment of technical, registry and cadastral data.
Document management: deeds, plans, simple registry notes, contracts and documentation associated with the Asset.
Management of legal and possession status and occupancy situation.
Estimation of property tax (IBI), community charges, rates and taxes linked to the Asset.
Review of encumbrances, legal situations and incident management.
Rental management: tenants, contracts and operational incidents.
Automated (AVM) and manual valuations with report generation.
Optional access to Notarial Closing Data for valuation model calibration and market analysis, subject to contracting the additional module described in §5.5 and the usage restrictions set out in §16.4 of this document.
Asset publication in the Marketplace from the commercial module.
Commercial lead management and offer approval flow.
Report, metrics and portfolio indicator generation.
Maintenance task, refurbishment and operational monitoring management.
The SaaS module enables the processing of operationally sensitive data, including personal data of occupants, tenants, owners, debtors and other affected parties linked to the managed Assets. Such data may include:
Identification data: name, national ID/passport, address, email, telephone.
Economic and financial data: bank accounts, payslips, employment history, income.
Registry and cadastral data: references, owners, legal situation.
Property documentation: deeds, horizontal division, plans, statutes, simple registry notes.
Homeowners' association data: contact details, tax ID, bank accounts, minutes and votes.
Internal or external valuers and appraisers' data.
The Professional User using the SaaS module is the Controller of the personal data entered into the Platform. Consequently:
They must have an adequate legal basis for each category of data processed.
They must fully comply with applicable data protection regulations.
They are responsible for the accuracy, lawfulness and currency of the information entered.
They must have signed the corresponding data processing agreement with RESIDELIA.
RESIDELIA acts as Data Processor in this module, processing data exclusively in accordance with the Professional User's instructions and the terms of the applicable processing agreement.
Access to the SaaS module is conditional on having an active Licence. The User may not use the module's functionalities for purposes other than the legitimate management of assets they own or manage professionally under authorisation, nor to process data without a sufficient legal basis.
The Notarial Closing Data module is an optional paid add-on, not included in the base SaaS licence, which provides the Professional User with access to Notarial Closing Data integrated into the Valuation, Explorer and Management modules.
Functionalities enabled by this module include:
Viewing of executed sale prices for comparable transactions in valuation and market analysis environments.
AVM calibration with actual closing price references at census section level.
Analysis of the gap between asking price and executed price in defined geographic areas.
Incorporation of closing metrics in valuation and market reports generated by the Platform.
Internal improvement of the User's valuation models through access to aggregated closing metrics.
Notarial Closing Data is supplied by DATO NOTARIAL, S.L.U. (DN), a company 100% owned by Agencia Notarial de Certificación, S.L.U., which is in turn 100% owned by the General Council of Notaries (Consejo General del Notariado — CGN), the legitimate owner of the Unified Computerised Index (IUI) recording all purchase and sale deeds formalised in Spain.
The supplied data is statistical and anonymised in nature. It contains no personal data of the parties to the executed transactions and does not, by itself, allow the identification of natural persons. The institutional source is the Notarial Statistical Portal B2B (PEN B2B).
The data is updated monthly. It corresponds to the period two months prior (M-2) to the delivery date, which implies an inherent temporal lag that the User must take into account when using the data.
Access to the Notarial Closing Data module is subject to:
Specific contracting of the module as an add-on to the active SaaS licence, under the economic conditions communicated in the corresponding commercial proposal.
Express acceptance of the usage restrictions set out in §16.4 of this document.
Exclusive use within the territory of Spain, in accordance with RESIDELIA's licence conditions with DN.
RESIDELIA acts as licensee of the Notarial Closing Data vis-à-vis DN, and as access provider to such data vis-à-vis the User. RESIDELIA is not the original owner of the data or of the Unified Computerised Index. Rights over the IUI, the PEN B2B and the anonymised data supplied belong to the CGN and DN, in accordance with Clause 5 of the licence agreement between RESIDELIA and DN.
Models, algorithms, APIs and analytical developments created by RESIDELIA from the Notarial Closing Data are the exclusive property of RESIDELIA, under that same licence agreement.
When the User uses Notarial Closing Data in approved externally distributed commercial documentation — including valuation reports, market studies or analytical materials intended for third parties — they must include the following credit: "Source: PEN – Consejo General del Notariado". This obligation does not apply to the User's internal use of the data.
Estate Leads is an online lead generation service through automated valuations, embeddable in the digital systems of agencies, insurers, financial institutions and other sector participants. Core functionalities include:
Automated property valuation based on data entered by the end user.
Lead capture with the interested user's contact details.
Option to share the valuation with a third party designated by the user.
Integration with the widget owner's systems via API or iframe.
In the Estate Leads service, processing roles are defined as follows:
The widget owner entity acts as Controller of the personal data captured through it, being responsible for configuring the privacy notice, obtaining consent and meeting informational obligations towards leads.
RESIDELIA acts as a transitional Data Processor, limiting its involvement to the technical processing required to generate the valuation and transmit the lead to the widget owner, in accordance with the corresponding data processing agreement.
The entity integrating the Estate Leads widget must:
Include a privacy notice identifying the Controller, the purposes and legal basis of the processing.
Ensure consent is collected freely, in an informed and specific manner.
Refrain from using captured data for purposes not authorised or incompatible with those declared.
Inform end users of their GDPR rights and provide channels for their exercise.
Adequately protect captured data and assume full responsibility for its processing, storage and subsequent use.
When an end user shares a valuation with a third party, the widget owner declares and warrants that such user has obtained the recipient's authorisation and informed them of their rights. RESIDELIA will not use the recipient's data for purposes other than the one-off delivery of the valuation, and will retain it only for the period required for that delivery in accordance with its retention policy.
Estate Leads requires a specific licence independent of the SaaS module. The particular conditions of that licence, including the monthly valuation volume, lead volume and available advanced functionalities, are defined in the corresponding subscription agreement.
The RESIDELIA Marketplace's public channel is an environment for publishing and viewing available real estate Assets. RESIDELIA acts in this channel as a publication platform as set out in Section 3.3.
Advertisers with an active enabling Licence may publish Assets in the Marketplace through the following channels:
Individually from the commercial module of the Property Management SaaS.
In bulk via authorised API integrations.
Directly from the portfolio management panel with support for the commercial module.
Every publication is linked to the responsible Advertiser, who assumes full responsibility for published content in accordance with Section 7.3.
Asset publication in the Marketplace is carried out directly, without prior review by RESIDELIA. The Advertiser is solely responsible for:
The accuracy, correctness and currency of all published information.
The lawfulness of the publication and ownership of or legal authorisation to market the Asset.
The absence of unauthorised personal data in the published content.
Respect for third-party rights, including image rights, intellectual property and data protection.
Compliance with applicable regulations on real estate advertising.
RESIDELIA reserves the right to moderate, suspend or remove publications that breach these terms, pose a legal, reputational or technical risk to the Platform, or are the subject of a well-founded third-party complaint, without this implying any obligation of prior review or liability for content not removed.
Assets published in the public channel may include a description of the property, type, surface area, condition, estimated yield, exact or approximate location, and non-confidential images or documents. Additional confidential documentation is reserved for the Fast Track Channel as set out in Section 8.
The public channel does not enable access to confidential Asset documentation, the making of binding Offers, or the initiation of the KYC/AML process. These functionalities are reserved for the Fast Track Channel under the terms of Section 8.
The Fast Track Channel is the restricted professional environment of the RESIDELIA Marketplace, designed to facilitate analysis and acquisition transactions between Advertisers and qualified Investors. In this channel, RESIDELIA acts as a provider of due diligence services and enabling infrastructure as set out in Section 3.4.
The Fast Track Channel does not constitute a real estate intermediation service, financial advice or representation of either party. RESIDELIA does not guarantee the success of any transaction nor assume liability for decisions made by Advertisers or Investors within the channel.
To activate the Fast Track Channel for a published Asset, the Advertiser must:
Hold an active enabling Licence for the Fast Track Channel.
Accept the channel activation disclaimer, which incorporates by reference the Fast Track NDA (NDA-FT-001) in its relationship with RESIDELIA. This acceptance is recorded with full technical traceability.
Provide the additional Asset documentation required for the channel, which will remain locked and inaccessible to any Investor until the Advertiser expressly and individually grants access.
Set the minimum offer threshold that any proposal must exceed to be considered valid in the channel. This threshold is set exclusively by the Advertiser at their discretion and responsibility; RESIDELIA sets no absolute minimums and does not validate its market adequacy.
Accept the response SLA and operational channel conditions defined in the Marketplace Manual (MAN-MPL-001).
To access the Fast Track Channel for any Asset, the Investor must first, on a general basis when configuring their professional profile:
Register as a Professional User and demonstrate investor status with a legitimate purpose.
Complete the KYC validation process in accordance with the AML/KYC Policy (POL-012) and provide the documentation required in Section 8.3.1.
Provide the AML documentation justifying the source of funds in accordance with Section 8.3.2.
The Fast Track profile validation has a validity of twelve (12) months from approval, or until any of the documents provided is declared outdated or revoked by either party.
On a specific basis, when requesting access to the Fast Track Channel for a particular Asset, the Investor must additionally:
Accept the asset access request disclaimer, which incorporates express consent to transfer their KYC/AML documentation to the specific Advertiser for that Asset for their review and validation. This acceptance is recorded with full technical traceability, including the Investor's identity, referenced Asset, recipient Advertiser and timestamp.
This consent is transaction-specific and does not imply a general transfer of documentation to other Advertisers.
Formal identification of the Investor and verification of their legal structure requires the following:
Articles of incorporation and current bylaws.
Record of beneficial ownership (participation above 25%) or negative declaration.
Director appointment and copy of their identity document.
Copy of the identity document of shareholders with participation above 25%, where applicable.
Capital increase deed, where applicable.
RESIDELIA simplified KYC form, completed on the Platform, including: tax ID, company name and registered address; activity, age and turnover; ownership and control structure; directors and authorised signatories; and purpose of investment.
Justification of the lawful origin of funds requires the provision of at least two documents from the following, depending on the nature of the funds:
Own funds: Corporate income tax return (Form 200), balance sheet and profit and loss account, VAT returns (Forms 303 or 390), or bank statement no more than fifteen days old.
Funds from previous transactions: Sale, donation or redemption deed; transfer or deposit receipt; or bank statement evidencing the transaction.
Financed funds: Signed loan agreement, ESIS or FEIN from a financial institution, copy of the lender's identity document if a natural person, or bank statement showing the loan receipt.
The Fast Track Channel operates according to the following sequential flow:
Phase 1 — Activation by the Advertiser The Advertiser activates the Fast Track Channel for an Asset, accepts the corresponding disclaimer, provides the additional Asset documentation and sets the minimum offer threshold. The documentation is locked on the Platform.
Phase 2 — Access request by the Investor The Investor, with a valid and current KYC/AML profile, requests access to the Fast Track Channel for the Asset. At this point they accept the access request disclaimer, which incorporates specific consent to transfer their KYC/AML documentation to the Advertiser. RESIDELIA notifies the Advertiser and makes the Investor's KYC/AML documentation available to them.
Phase 3 — Validation by the Advertiser The Advertiser reviews the Investor's KYC/AML documentation and makes one of the following decisions:
Grant access: The Investor is enabled to access the Asset's confidential documentation. At this moment RESIDELIA automatically generates the Due Diligence Dossier and attaches it to the Asset in the Investor's prospecting portfolio.
Deny access: The Investor is notified of the rejection without disclosure of the reasons, unless the Advertiser chooses to communicate them voluntarily. The Investor's KYC/AML documentation is no longer accessible to the Advertiser once the rejection decision has been made.
The access decision is the exclusive responsibility of the Advertiser. RESIDELIA does not intervene in or condition that decision.
Phase 4 — Investor access and prospecting decision The Investor accesses the Asset's confidential documentation and the Due Diligence Dossier. At this point the Investor may decide to add the Asset to their prospecting portfolio. Access to the Dossier and Asset documentation does not create any payment obligation.
Phase 5 — Offer decision and Deposit If the Investor decides to make a binding Offer for the Asset, they must first make the Deposit corresponding to the Due Diligence Fee. Once the Deposit has been made, the Investor is enabled to submit their Offer. The amount and conditions of the Deposit are defined in Section 8.5.
Phase 6 — Offer submission and management The Investor submits their Offer through the Platform. The Advertiser receives notification and may accept, reject or counter-offer within the timeframes set out in the channel SLA (MAN-MPL-001). All interactions are recorded with full traceability.
The Due Diligence Fee is the economic consideration paid by the Investor to RESIDELIA for the offer-enabling service in the Fast Track Channel. This service comprises all the services performed by RESIDELIA during Phases 1 to 4 of the operational flow, the tangible result of which is the Due Diligence Dossier delivered to the Investor.
The Due Diligence Fee does not constitute a real estate intermediation commission, agency fee or remuneration conditional on the closing of the transaction. It is a price for a specific technological and documentary service, provided independently of the outcome of the negotiation.
The Due Diligence Fee accrues when the Investor makes the Deposit to unlock the offer-making capability, having already had access to the Due Diligence Dossier. Mere access to the Dossier does not create a payment obligation.
The Due Diligence Fee amount is transaction-specific and is communicated to the Investor before making the Deposit, in advance and under full transparency. The Investor must expressly confirm the amount before proceeding with payment.
The Deposit is fully refundable. RESIDELIA's refund obligation is triggered when any of the following circumstances arise:
The Advertiser formally rejects the Investor's Offer through the Platform.
The Investor requests withdrawal of their Offer before the Advertiser has formally accepted it.
The maximum response period under the applicable SLA expires without the Advertiser having responded to the Offer.
The Asset is withdrawn from the Marketplace by the Advertiser after the Offer has been submitted and before it has been resolved.
The Investor does not respond to a counter-offer from the Advertiser within the applicable SLA timeframe.
The refund will be made via the same payment method used for the Deposit within a maximum of fourteen (14) calendar days from the triggering of the refund condition. RESIDELIA will issue the corresponding tax documentation.
The Deposit will not be refundable solely where the Investor withdraws their Offer after the Advertiser has formally accepted it, unless there is an express agreement between the parties or a reasoned decision by RESIDELIA in cases of duly evidenced force majeure.
The Due Diligence Dossier is the structured report automatically generated by RESIDELIA from the documentation provided by the Advertiser for the Asset, together with data available on the Platform from registry, cadastral and valuation sources. The Dossier is generated when the Advertiser grants the Investor access and is attached to the Asset in the Investor's prospecting portfolio.
The Dossier content will consist of the elements available in each case, which may include: identification and descriptive data for the Asset, registry and cadastral situation, known encumbrances, legal and possession situation, AVM reference valuation, technical documentation provided by the Advertiser and opportunity score where available.
The Due Diligence Dossier is informational and indicative in nature. It does not constitute an official appraisal, expert report, legal advice or investment recommendation. Its content is based on information available at the time of generation and may be subject to inaccuracies, outdated information or limitations arising from the sources used.
The Investor is responsible for carrying out any additional verifications they consider necessary before making any investment decision. RESIDELIA does not guarantee the accuracy, completeness or validity of the information in the Dossier beyond the time of its generation.
The Dossier is an Output generated by RESIDELIA. Its delivery to the Investor is made under a limited-use licence for analysis of the specific Asset to which it refers. Reproduction, distribution, transfer to third parties or use for purposes other than the analysis of the transaction for which it was generated is expressly prohibited without prior written authorisation from RESIDELIA.
The Investor's access to the Fast Track Channel for a specific Asset, including the Dossier, will remain active while the following conditions are simultaneously met: the Asset remains published in the Marketplace, the Investor's KYC/AML documentation is current, and twelve (12) months have not elapsed since the Advertiser granted access. Expiry of any of these conditions will result in suspension of access, without prejudice to ongoing Offers which will be resolved in accordance with the refund regime in Section 8.5.4.
Offers submitted in the Fast Track Channel are binding on the Investor from the moment of submission, conditional on the prior Deposit having been made. The Advertiser's binding commitment arises only upon formal acceptance of the Offer.
Offers that do not exceed the minimum threshold set by the Advertiser will generate an automatic rejection to the Investor without notification to the Advertiser, will not be considered Qualified Leads and will generate no cost for either party.
Every Offer, acceptance, rejection or counter-offer is recorded on the Platform with full traceability, constituting proof of the interactions between the parties.
In the Fast Track Channel, responsibilities are distributed as follows:
RESIDELIA is responsible for: secure custody of KYC/AML documentation, technical generation of the Dossier, operational flow traceability, management of Deposits and their refund under applicable terms, and maintenance of the channel infrastructure.
The Advertiser is responsible for: the accuracy and lawfulness of the Asset documentation provided to the channel, the decision to grant or deny access to the Investor, setting the minimum offer threshold, responding to Offers within SLA timeframes, and complying with their fiscal and legal obligations arising from the transaction.
The Investor is responsible for: the accuracy and validity of their KYC/AML documentation, carrying out their own verifications of the Asset prior to any investment decision, complying with the confidentiality regime established in the Fast Track NDA (NDA-FT-001), and using the Dossier exclusively for authorised purposes.
RESIDELIA enables access to its functionalities and data via API integrations for third-party systems. Functionalities available via API may include individual or batch AVM valuations, Asset data upload or query, enrichment from official sources, automatic Marketplace publication, and retrieval of leads and metrics.
API access requires a specific contract regulating the pricing model, usage limits, applicable security measures and the corresponding data processing agreement. Use of the APIs implies acceptance of this document and the associated privacy and security policies.
API use is subject to the technical and volume limits defined in the specific contract. Use of APIs for purposes other than those authorised, unauthorised bulk data extraction, automation of access that may compromise the availability or security of the Platform, and any use that infringes the intellectual property rights of RESIDELIA or third parties are expressly prohibited.
RESIDELIA may immediately suspend API access in cases of misuse, breach of the specific contract, detection of anomalous activity or risk to the security or integrity of the Platform, without prejudice to any legal actions that may follow.
All content, designs, interfaces, functionalities, technological developments, databases, valuation models, algorithms, scoring systems, automated workflows, documentary processing structures, artificial intelligence models, prompts and automated generation systems, reports, trademarks, trade names, logos and other visual or functional elements that make up the Platform are the exclusive property of LEAN DIGITAL S.L. or its respective licensors, and are protected by national and international intellectual and industrial property regulations, including the Intellectual Property Act (Royal Legislative Decree 1/1996), the Trademark Act (Law 17/2001) and Directive 96/9/EC on the legal protection of databases.
Accessing, registering or using the Platform does not grant the User any licence, assignment, transfer or authorisation over those rights, beyond what is strictly necessary for the functional use of contracted services under these Terms and Conditions.
Data entered by the User into the Platform relating to their Assets — including descriptions, documentation, images, economic data and any information owned by the User — is and remains the User's property. RESIDELIA does not acquire ownership rights over that data merely by virtue of its entry into the Platform, without prejudice to the usage licences necessary for service delivery.
The User grants RESIDELIA a non-exclusive, limited, revocable licence (revocable upon termination of the contractual relationship) to process, store and use such data exclusively for the purpose of providing the contracted services.
Enriched data generated by RESIDELIA from its own sources — including registry, cadastral and AVM valuation data, scores, classifications, comparative analyses and any other data incorporated by RESIDELIA into an Asset profile independently of the data provided by the User — is originally owned by RESIDELIA.
Payment of the active Licence grants the User a non-exclusive, non-transferable right to use such enriched data, limited to the duration of the contracted Licence and to the purposes inherent to the service. Cancellation or expiry of the Licence extinguishes this right, without prejudice to data the User has legitimately exported during the term of the contract.
The Due Diligence Dossier, as a specific Output of the Fast Track Channel, is subject to the limited-use regime defined in Section 8.6.3.
RESIDELIA reserves the right to use aggregated, statistical and anonymised data derived from Platform activity — in a manner that does not allow identification of any User, specific Asset or personal data — for the following purposes: service improvement and optimisation, training and refinement of valuation and artificial intelligence models, preparation of market analyses and reports, and development of new functionalities. This use does not require additional User consent and does not involve the transfer or exposure of identifiable personal or confidential data.
The following are expressly prohibited:
Reproduction, distribution, transformation, public communication, extraction or re-use, in whole or in part, of any protected element of the Platform without express prior written authorisation from RESIDELIA.
Reverse engineering, decompilation, disassembly or code analysis of any Platform component, including algorithms, AVM models, scoring systems and automation workflows.
Scraping, crawling or automated data extraction from the Platform by any technical means, regardless of volume or purpose.
Re-use of Platform-generated Outputs outside the usage limits authorised by the contracted Licence.
Use of RESIDELIA's trademarks, logos or distinctive signs without prior written consent, except in expressly authorised cases.
Assignment, sub-licensing or transfer to third parties of Platform access or use rights without express authorisation from RESIDELIA.
All access to RESIDELIA's source code, architecture, models, workflows, technical documentation or know-how by employees, collaborators, freelancers or suppliers is subject to specific confidentiality and rights assignment clauses in the corresponding employment or commercial contracts. RESIDELIA reserves the right to take all necessary legal action against any unauthorised use of its intangible assets by these groups.
Any unauthorised use of RESIDELIA's intellectual or industrial property rights will give rise to corresponding legal liability, and may result in immediate suspension of Platform access, a claim for damages, and the exercise of all civil and criminal actions available under applicable law.
RESIDELIA's role in the processing of personal data varies depending on the Platform module, as follows:
| Module | RESIDELIA's role | Professional User's role |
|---|---|---|
| Property Management SaaS | Data Processor | Controller |
| Estate Leads | Transitional Data Processor | Controller (widget owner) |
| Public channel Marketplace | Controller (Advertisers' and visitors' data) | — |
| Fast Track Channel — Investor KYC/AML data | Data Processor / Joint Controller depending on phase | Advertiser as Controller (evaluation use) |
| Fast Track Channel — transaction data | Controller | — |
| APIs and integrations | Data Processor | Controller |
The Advertiser's obligations as Controller are governed by NDA-FT-001.
Where RESIDELIA and the Advertiser jointly determine the conditions of Investor data processing in the Fast Track Channel — in particular regarding access to KYC/AML documentation — both parties will act as joint controllers under Article 26 GDPR, distributing their respective obligations as established in the Fast Track NDA (NDA-FT-001) and the corresponding data processing agreement.
Personal data processing carried out by RESIDELIA is grounded in the following legal bases:
Performance of a contract (Article 6(1)(b) GDPR): processing necessary for the provision of services contracted by the User, including Platform access, licence management, Dossier generation and Deposit management.
Legal obligation (Article 6(1)(c) GDPR): processing of KYC/AML documentation under anti-money laundering regulations, invoice issuance and compliance with tax obligations.
Legitimate interest (Article 6(1)(f) GDPR): processing for Platform security, fraud prevention, transaction traceability, service improvement and RESIDELIA's legal defence.
Consent (Article 6(1)(a) GDPR): processing for commercial communications, transfer of KYC/AML documentation to the Advertiser in the Fast Track Channel, and any other processing requiring the data subject's express consent.
RESIDELIA holds KYC/AML documentation provided by Investors in a secure environment with restricted access. Advertisers' access to that documentation is conditional on the existence of the Investor's express and specific consent, provided at the time of requesting access to the Fast Track Channel for a particular Asset, in accordance with the flow described in Section 8.4.
The Investor's KYC/AML documentation may only be used by the Advertiser to assess the Investor's suitability in the context of the specific transaction for which it was transferred. Its use for any other purpose, transfer to third parties and retention beyond what is necessary for that assessment (except where legally required) are prohibited.
RESIDELIA will retain KYC/AML documentation for a period of ten (10) years in accordance with Law 10/2010 of 28 April on the prevention of money laundering and terrorist financing. Secure deletion of that documentation will be carried out in accordance with procedure PRO-001.
Where a conflict arises between the exercise of data protection rights by the Investor and retention obligations imposed by Law 10/2010, the latter will prevail during the legally required period. RESIDELIA will notify the Investor of the impossibility of complying with their erasure or restriction request, indicating the applicable legal basis and available remedies, in accordance with internal procedure PRO-001.
RESIDELIA uses external providers acting as sub-processors. These providers have signed the corresponding data processing agreements and offer sufficient guarantees of GDPR compliance. The main sub-processors are:
AWS — cloud infrastructure and storage (ENC-006)
Supabase — database (ENC-007)
Stripe — payment processing (ENC-009)
Pipedrive — commercial management (ENC-010)
Brevo — communications (corresponding processing agreement)
Textract / AWS OCR — automated document processing (ENC-006)
RESIDELIA will maintain an updated list of sub-processors and will notify affected Users with sufficient notice of any addition or replacement of sub-processors that may materially affect the processing of their data.
Certain sub-processors may involve transfers of personal data outside the European Economic Area. In such cases, RESIDELIA ensures that those transfers are made with the appropriate safeguards required by the GDPR, including standard contractual clauses approved by the European Commission or, where applicable, the existence of an adequacy decision. Details of international transfers and applicable safeguards are documented in the Record of Processing Activities (RAT-001) and in the corresponding processing agreements.
Data subjects whose personal data is processed by RESIDELIA in its capacity as Controller may exercise the following rights:
Access: obtain confirmation as to whether RESIDELIA processes their data and access it.
Rectification: request correction of inaccurate or incomplete data.
Erasure: request deletion of their data where one of the grounds in Article 17 GDPR applies, subject to limitations arising from legal retention obligations.
Restriction of processing: request restriction of processing in the cases set out in Article 18 GDPR.
Portability: receive their data in a structured, commonly used format where processing is based on consent or performance of a contract.
Objection: object to processing based on RESIDELIA's legitimate interest.
Withdrawal of consent: withdraw consent at any time without affecting the lawfulness of processing prior to withdrawal.
Requests to exercise rights should be addressed to dpo@residelia.com (mailto:dpo@residelia.com). RESIDELIA will respond within a maximum of thirty (30) calendar days, extendable by two further months in cases of particular complexity, in accordance with Article 12 GDPR. If unsatisfied with the response, the data subject may lodge a complaint with the Spanish Data Protection Authority (www.aepd.es (http://www.aepd.es/)).
Where RESIDELIA acts as Data Processor, rights requests will be forwarded to the relevant Controller in accordance with the signed processing agreements.
This section protects Qualified Opportunities generated by RESIDELIA in the Fast Track Channel against evasion, circumvention or bypass conduct that deprives RESIDELIA of the consideration for its services. The obligations set out here are jointly and severally binding on the Advertiser and the Investor as parties to every Qualified Opportunity.
RESIDELIA will maintain a detailed, traceable and unalterable record of all Qualified Opportunities generated in the Fast Track Channel, including: identity of the Advertiser and Investor, Asset reference, date and time of the access request, date access was granted by the Advertiser, date of Dossier delivery, date of Offer submission where applicable, and Deposit amount paid.
This record will constitute proof of the interactions between the parties and will be admissible as evidence in any judicial or extrajudicial proceeding.
The Advertiser may at any time request a digitally sealed extract of the Qualified Opportunities communicated to them, with a recorded acknowledgement of receipt.
The Advertiser and the Investor acknowledge and agree that any acquisition, transfer, lease with purchase option, corporate contribution or other form of transmission of the referenced Asset that is formalised as a direct or indirect consequence of a Qualified Opportunity generated by RESIDELIA must be communicated to RESIDELIA before formalisation.
If within twelve (12) months of the date of Dossier delivery to the Investor a transaction is formalised concerning the referenced Asset between the Advertiser and the Investor — or between entities connected to either of them — outside the Platform and without having completed the Offer and Deposit process in the Fast Track Channel, both parties will be jointly and severally liable to RESIDELIA for payment of the corresponding Due Diligence Fee, regardless of the channel used to formalise the transaction.
For the purposes of this clause, a transaction will be considered formalised upon the signing of a reservation contract, deposit agreement, purchase option, auction assignment, sale deed or any other legal instrument that implies the transfer or reservation of the Asset.
The twelve (12) month period runs from the date of Dossier delivery, as evidenced by the Platform's traceability record.
The protection established in this section extends to transactions structured through natural or legal persons connected to the original Advertiser or Investor, including subsidiaries, directors, significant shareholders and persons acting on behalf of or in the interest of either party, where such structuring has the effect or purpose of evading the obligations established herein.
In the event of a dispute over the application of the anti-bypass clause, the burden of proving that the transaction occurred independently of the Qualified Opportunity generated by RESIDELIA — in particular that the contact between Advertiser and Investor was prior to and independent of that generated by the Platform — rests jointly and severally on the Advertiser and the Investor. RESIDELIA will provide the traceability record as proof of the Qualified Opportunity.
The obligations established in this section are complementary to and compatible with the confidentiality and non-circumvention obligations in the Fast Track NDA (NDA-FT-001). In the event of conflict between the two documents regarding the scope of commercial protection, the interpretation more protective of RESIDELIA shall prevail.
RESIDELIA incorporates artificial intelligence and automation systems as functional components of the Platform, including automated valuation models, document processing, data extraction, asset classification and structured report generation. Use of these systems is subject to the principles of transparency, traceability, human oversight and risk minimisation that inform this document and RESIDELIA's internal AI governance policy.
All Outputs generated by RESIDELIA's automated or artificial intelligence systems — including AVM valuations, scores, classifications, comparative analyses, documentary summaries and Due Diligence Dossiers — are exclusively informational and indicative. They do not in any circumstances constitute:
An official appraisal or binding valuation report under Order ECO/805/2003 or equivalent regulations.
Legal, tax or financial advice.
An investment recommendation within the meaning of MiFID II or equivalent regulation.
Certification of the legal, possession or technical status of the Asset.
A guarantee of accuracy, completeness or currency of the information processed.
The User alone is responsible for decisions based on Platform-generated Outputs and must carry out such independent verifications as they consider necessary before making any investment, management or marketing decision.
RESIDELIA's AVM generates market value estimates for real estate assets through automated processing of comparable data, market history, cadastral and registry data and other available variables. Its output is a statistical value estimate at a given moment, subject to the limitations inherent in any automated model.
The User acknowledges and accepts the following limitations of the AVM model:
Estimates are based on data available at the time of calculation and may not reflect subsequent market conditions.
The model does not account for non-quantifiable factors such as the undocumented interior condition of the property, particular circumstances of the buyer or seller, or specific negotiation conditions.
Model accuracy varies depending on the availability of comparables in the Asset's geographic area.
No AVM estimate can substitute an official appraisal conducted by an authorised appraisal entity in accordance with applicable regulations.
Where the AVM incorporates Notarial Closing Data, results reflect transactions executed approximately two months before the query date (M-2). This data does not represent real-time market conditions and does not guarantee that the observed closing conditions will hold at the time the model is used.
The Due Diligence Dossier automatically generated by RESIDELIA in the Fast Track Channel is subject, in addition to the general limitations applicable to automated Outputs, to the following specific considerations:
Its content depends directly on the documentation provided by the Advertiser and on the quality and currency of the external sources consulted. RESIDELIA does not guarantee the exhaustiveness of information available in those sources at the time of generation.
The Dossier reflects the state of information at the exact time of its generation. Subsequent registry, cadastral, legal or market changes are not reflected in an already-generated Dossier.
OCR processing and automated documentary data extraction may be subject to interpretation errors arising from the quality, format or legibility of the original documents.
The Dossier does not in any circumstances substitute the legal, technical or financial due diligence that the Investor must conduct with their own advisers before formalising any transaction.
RESIDELIA has assessed the artificial intelligence systems integrated into the Platform in accordance with the classification criteria established by Regulation (EU) 2024/1689 of the European Parliament and of the Council of 13 June 2024 on artificial intelligence (AI Act).
RESIDELIA's AI systems are classified as limited risk systems within the meaning of the AI Act, in that:
They are not used to make binding automated decisions concerning natural persons in the area of fundamental rights.
Their Outputs are indicative and subject to human oversight and final decision.
They do not operate in any of the high-risk domains defined in Annex III of the AI Act that are applicable to the Platform's current functionalities.
They do not constitute prohibited AI systems within the meaning of Article 5 of the AI Act.
In compliance with the transparency obligations applicable to limited-risk systems, RESIDELIA informs Users clearly and accessibly of the automated nature of Platform-generated Outputs. Where an Output is wholly or partially generated by an automated system, it will be identified as such in the interface or in the generated document.
RESIDELIA commits to adapting its AI systems and practices to the AI Act's progressive implementation schedule and to the interpretative guidelines published by competent authorities, maintaining an updated internal inventory of AI systems, risk classifications and corresponding traceability records.
RESIDELIA maintains human oversight mechanisms over the Platform's automated systems as follows:
AVM valuations may be reviewed, adjusted and replaced by manual valuations conducted by qualified professionals.
The Due Diligence Dossier, though automatically generated, may be supplemented with manual annotations or corrections by RESIDELIA's team when inconsistencies or errors are detected.
No RESIDELIA automated system makes binding decisions regarding Users' Platform access or the approval or rejection of transactions; these decisions rest in all cases with natural persons or, in the Fast Track Channel, with the Advertiser.
RESIDELIA retains the ability to intervene, correct and deactivate its automated systems at any time.
RESIDELIA maintains an internal inventory of AI and automation systems, documenting the model versions used, update dates, training data employed and performance evaluation results. This inventory is available for internal audit and, where appropriate, for requests from competent authorities.
Generated Outputs are linked to the model version that produced them, enabling retroactive traceability in the event of a complaint or audit.
RESIDELIA commits to providing its services with due diligence, adopting the technical and organisational measures necessary to ensure the security, integrity and availability of the Platform. However, the User acknowledges and accepts that use of the Platform is at their own risk, and that RESIDELIA is a provider of technology infrastructure and digital services whose liability is limited as set out in this section.
RESIDELIA's financial liability to the User, except in cases of wilful misconduct or gross negligence, is limited as follows:
RESIDELIA's maximum liability arising from use of the SaaS module is limited to the equivalent of six (6) monthly instalments of the Licence contracted by the User at the time of the incident or claim, calculated on the price actually paid.
RESIDELIA's maximum liability arising from a claim linked to a specific transaction in the Fast Track Channel is limited to the amount of the Deposit actually paid by the Investor for that specific transaction. This cap applies regardless of the nature of the claim, including claims relating to Dossier content, the KYC/AML validation process, management of the channel operational flow or documentation custody.
RESIDELIA's maximum liability arising from the Estate Leads service is limited to the equivalent of three (3) monthly instalments of the Estate Leads Licence contracted at the time of the incident.
Liability arising from API integrations is governed by the specific contract signed. In the absence of specific contractual provision, the cap of three (3) monthly instalments of the current API contract amount applies.
Regardless of the module affected and the applicable cap, RESIDELIA will not in any circumstances be liable for:
Investment, management, acquisition or divestment decisions made by the User based on Platform-generated Outputs, valuations, reports or information.
Loss of business opportunity, loss of profit, consequential damages or indirect damages of any nature.
Inaccuracies, outdated information or errors in information from sources external to RESIDELIA, including registry, cadastral, property portal or any other data provider data.
Service interruptions, technical failures or data loss arising from force majeure, failures of third-party infrastructure providers or external security attacks that RESIDELIA could not have prevented with reasonable measures.
Content published by Advertisers in the Marketplace, including the accuracy, lawfulness or currency of Asset information.
The Advertiser's decision to grant or deny access to the Investor in the Fast Track Channel.
The outcome of negotiations or transactions between Advertisers and Investors, regardless of whether they were initiated through the Platform.
The User's failure to comply with their legal, fiscal or regulatory obligations relating to Platform use or related transactions.
Damages resulting from the use of credentials compromised through the User's own negligence.
Inaccuracies, outdated information, structural modifications, interruptions or limitations in the Notarial Closing Data arising from the temporal lag inherent to the source (M-2), the statistical and anonymised nature of the data, changes to the methodology or data structure agreed between DATO NOTARIAL, S.L.U. and the Consejo General del Notariado, or the suspension or modification of supply due to causes attributable to the provider.
RESIDELIA does not guarantee uninterrupted Platform availability or the absence of technical errors or failures. The following indicative availability commitments are established, without prejudice to any service level agreements with enterprise clients:
Target SaaS service availability: 99.5% monthly, excluding scheduled maintenance.
Scheduled maintenance: notified at least forty-eight (48) hours in advance, except for urgent unforeseen causes.
Critical incidents: target initial response time of four (4) hours on business days.
Failure to meet these availability commitments will not generate additional financial liability beyond the cap established in Section 14.2, unless otherwise agreed in the client's contract.
Without prejudice to the specific timeframes in the Marketplace Manual (MAN-MPL-001), the following indicative Advertiser response times for Offers submitted in the Fast Track Channel are set:
Individual residential assets: five (5) business days from receipt of the Offer.
Tertiary, industrial or mixed-use assets: ten (10) business days from receipt of the Offer.
Asset portfolios or NPLs: fifteen (15) business days from receipt of the Offer.
Failure by the Advertiser to meet these timeframes will automatically trigger the Investor's Deposit refund condition in accordance with Section 8.5.4. RESIDELIA will notify the Advertiser of the impending deadline at least forty-eight (48) hours in advance.
RESIDELIA assumes no liability for the content, services, decisions or conduct of third parties accessing the Platform as Advertisers, Investors, sub-processors or external providers, nor for the misuse of information to which those third parties legitimately gained access under the established terms.
In the event of detected misuse, security breach or suspected fraud, the User must notify RESIDELIA immediately via the official channel dpo@residelia.com (mailto:dpo@residelia.com). RESIDELIA will apply the security breach notification procedure (PRO-002) in accordance with Article 33 GDPR where applicable.
The User commits to indemnify and hold RESIDELIA harmless from any claim, damage, loss, penalty or cost — including reasonable legal defence fees — arising from: the User's breach of these Terms and Conditions; unlawful or unauthorised use of the Platform; infringement of third-party rights through use of the Platform; or the introduction of false, unlawful or unauthorised data into the Platform.
RESIDELIA offers the Property Management SaaS module under a periodic subscription model, with different functionality levels configurable by number of users, volume of managed assets and included capabilities. Available licences, their features and prices are published on RESIDELIA's official website or communicated via personalised proposal for professional clients.
SaaS licences may be contracted under the following modalities:
Monthly subscription: automatic renewal at the start of each monthly period, unless the User expressly cancels before the renewal date from their private area.
Annual subscription: automatic renewal upon annual expiry, unless a cancellation notice is given at least thirty (30) days in advance.
Specific contract: for corporate or enterprise clients with personalised conditions, specific volumes or particular integrations. In such cases the agreed economic conditions, timeframes and cancellation regime shall apply, prevailing over the general provisions of this section where applicable.
In the event of early cancellation, the User retains Platform access until the end of the already-paid period. Partial refunds for periods in progress will not be made, except where RESIDELIA makes a material change to service conditions under Section 2.5.
The Estate Leads service is contracted via a licence independent of the SaaS module, with pricing based on the number of monthly valuations, lead volume and enabled advanced functionalities. Specific conditions for each licence level are detailed in the commercial proposal or on the official website.
API access is contracted under a usage-based pricing model, number of requests or volume processed, in accordance with the specific contract signed. RESIDELIA reserves the right to apply technical usage limitations in accordance with agreed limits, without any unauthorised excess creating a right to additional service.
The Due Diligence Fee is the consideration paid by the Investor to RESIDELIA for the offer-enabling service in the Fast Track Channel, as defined in Section 8.5. It does not constitute a real estate commission, agency fee or remuneration conditional on transaction closing.
The Fee amount is transaction-specific and is communicated to the Investor clearly and in advance of payment, requiring express confirmation before making the Deposit. The amount is recorded on the Platform with full traceability linked to the specific transaction.
The Fee accrues when the Investor makes the Deposit to unlock the offer-making capability, having already had access to the Due Diligence Dossier. Access to the Dossier does not create a payment obligation.
The Deposit is fully refundable when any of the following conditions is met:
The Advertiser formally rejects the Investor's Offer through the Platform.
The Investor requests withdrawal of their Offer before the Advertiser's formal acceptance.
The maximum SLA response period expires without resolution by the Advertiser.
The Asset is withdrawn from the Marketplace by the Advertiser after the Offer has been submitted and before it has been resolved.
The refund will be made via the same payment method used for the Deposit within a maximum of fourteen (14) calendar days from the triggering of the refund condition, with issuance of the corresponding tax documentation.
The Deposit will not be refundable where the Investor withdraws their Offer after the Advertiser's formal acceptance, unless there is an express agreement between the parties or a reasoned decision by RESIDELIA in cases of duly evidenced force majeure.
The User may change their contracted licence at any time. Upgrades take effect immediately with a pro-rata charge for the remaining days of the current period in favour of RESIDELIA. Downgrades take effect at the start of the next period, ensuring full use of already-paid functionalities during the active period. All changes are recorded with full documentary traceability.
All online payments are managed through Stripe, a platform certified for financial data processing. RESIDELIA does not store payment card data and accesses only the fiscal data required for invoice issuance. Invoices are automatically generated and available for download from the user area. All prices shown exclude VAT and other applicable taxes unless expressly stated otherwise.
RESIDELIA reserves the right to modify its commercial model and prices, notifying active Users at least thirty (30) days in advance. Modifications will not affect already contracted and paid periods.
Platform registration requires the provision of accurate, complete and up-to-date data. The process includes email verification, express acceptance of this document and the Privacy Policy (POL-010), and choosing a secure authentication method. The User is solely responsible for the confidentiality of their credentials and all actions carried out under their account.
RESIDELIA does not provide services to minors. If registrations involving minors without their legal representatives' authorisation are detected, they will be immediately deleted in accordance with applicable regulations.
Where Users act on behalf of a legal entity, registration implies a declaration that they have sufficient authority to bind that entity.
The User commits to:
Use the Platform diligently, ethically and in accordance with applicable regulations.
Not share access credentials with unauthorised third parties.
Keep contact details up to date and notify RESIDELIA of any relevant changes.
Respect the usage limits defined in their Licence or contract.
Have an adequate legal basis for processing personal data of third parties entered into the Platform.
Comply with additional agreements signed depending on the module used, including data processing agreements and the Fast Track NDA.
Immediately notify RESIDELIA of any unauthorised use of their account or any security incident of which they become aware.
Use of the Platform must comply with the principles of good faith, fair use and respect for the rights of RESIDELIA and third parties. RESIDELIA reserves the right to take such measures as it deems necessary — including suspension or cancellation of access — against any use that, regardless of whether expressly provided for in this document, contravenes those principles or causes or may cause harm to RESIDELIA, other Users or third parties.
By way of illustration and not limitation, the following conduct is considered incompatible with acceptable use of the Platform:
Regarding Platform integrity: Attempting to access modules, data or functionalities for which authorisation has not been granted; carrying out penetration testing, vulnerability analysis or any action that may compromise Platform security or availability without express authorisation; introducing malicious code, unauthorised automated scripts or bulk data extraction tools; and deliberately overloading RESIDELIA's infrastructure through a disproportionate volume of requests.
Regarding the accuracy and integrity of information: Entering false data, forged documentation or misleading information about Assets, identities or investment capacity; impersonating another natural or legal person; publishing Assets over which no ownership, authorised management or legal authorisation to market exists; and manipulating valuation or scoring systems by deliberately entering incorrect data.
Regarding the Fast Track Channel and the KYC/AML process: Providing false, altered or non-representative KYC/AML documentation; using a third-party Investor's KYC/AML documentation for purposes other than evaluating the specific transaction for which it was transferred; attempting to circumvent the validation process by creating multiple profiles or shell entities; and submitting Offers without genuine acquisition intent in order to access confidential Asset information.
Regarding intellectual property rights: Reproducing, distributing or exploiting Outputs, valuations, reports or any Platform element beyond the limits of the contracted Licence; reverse engineering the Platform's models, algorithms or architecture; and assigning or sub-licensing Platform access to unauthorised third parties.
Regarding data protection and privacy: Entering personal data of third parties into the Platform without a sufficient legal basis; using data accessed through the Platform for purposes other than those authorised; and breaching confidentiality obligations established in signed agreements.
Breach of the acceptable use policy entitles RESIDELIA to take, depending on the seriousness and recurrence of the conduct, any one or more of the following measures: formal warning, temporary suspension of access, definitive cancellation of the Licence without refund of the current period, claim for damages, and exercise of all available civil or criminal legal action.
Without prejudice to the general acceptable use policy, each module incorporates the following additional specific prohibitions:
Property Management SaaS: Management of third-party assets without a contract or legal authorisation justifying it, and use of the module to provide services to unauthorised third parties under the same Licence, are prohibited.
Estate Leads: Configuring the widget without an adequate privacy notice, capturing minors' data without their representatives' consent, and using captured leads for commercial prospecting purposes unrelated to the valuation service are prohibited.
Marketplace and Fast Track Channel: Publishing Assets with deliberately inaccurate material information, using the channel to gather market intelligence without genuine transaction intent, and any conduct aimed at circumventing the obligations established in Section 12 are prohibited.
APIs: Reselling API access to third parties, extracting data to create competing databases, and using APIs to feed third-party systems not authorised by RESIDELIA are prohibited.
Notarial Closing Data Module: Without prejudice to the general prohibitions in §16.3, access to and use of Notarial Closing Data is subject to the following specific prohibitions, which derive directly from the obligations assumed by RESIDELIA in its licence agreement with DATO NOTARIAL, S.L.U.:
Territorial restriction: Use of Notarial Closing Data is limited to the territory of Spain. Its use, processing or exploitation outside that territory is expressly prohibited without prior written authorisation from RESIDELIA, which must in turn obtain DN's authorisation.
Prohibition of re-identification: Any activity, technique or attempt directed at inferring, identifying or directly or indirectly linking the data to an identified or identifiable natural person, whether alone or in combination with other sources, and any operation that degrades the anonymisation of the data, is expressly prohibited. This prohibition includes use of the data to build profiles of natural persons or for automated individual decisions about natural persons.
Prohibition of B2C use: Use of Notarial Closing Data for purposes directed at non-professional audiences or in B2C contexts is expressly prohibited.
Prohibition of resale: Resale of Notarial Closing Data as such is expressly prohibited. The User may use the data in products, reports, metrics and analyses generated through the Platform but may not market the raw or individual data as an independent product.
Incident notification obligation: If the User detects or has well-founded grounds to suspect a re-identification incident or a use of the data that may degrade its anonymisation, they must notify RESIDELIA without undue delay and in any event within forty-eight (48) hours, providing all available information on the scope, sources involved and provisional measures taken. RESIDELIA will forward the notification to DN within the timeframes established in the licence agreement.
This Terms and Conditions agreement will remain in force while the User maintains an active account on the Platform or uses any of the services offered by RESIDELIA.
The User may cancel their subscription at any time from their private area or by written request to RESIDELIA. Cancellation takes effect at the end of the already-paid period, with no partial refunds except in the cases set out in Section 15.4.4 and Section 2.5.
Subscription cancellation does not affect obligations that by their nature must survive termination, including confidentiality, data protection, non-circumvention and intellectual property obligations.
RESIDELIA may immediately suspend or cancel Platform access without notice in cases of:
Serious or repeated breach of these Terms and Conditions.
Fraudulent, unlawful or public-order-contrary use of the Platform or its services.
Provision of false or altered documentation, particularly in the KYC/AML context.
Non-payment or cancellation of active payment methods.
Detection of activity compromising the Platform's security, integrity or reputation.
Breach of Fast Track Channel or Fast Track NDA obligations.
Requirement by a competent authority.
Suspension may be temporary or definitive depending on the seriousness of the breach. In cases of temporary suspension, RESIDELIA will communicate the conditions for restoring access. Definitive termination will not entitle the User to a refund of the current period, without prejudice to refund obligations for pending Deposits under Section 8.5.4.
RESIDELIA may temporarily suspend access to its services for scheduled maintenance, updates, technical incidents or force majeure. In the case of scheduled maintenance, notice will be given at least forty-eight (48) hours in advance. In the case of an unforeseen incident, affected Users will be notified as soon as reasonably possible.
Following termination of the contractual relationship, RESIDELIA will retain the User's data for the legally required periods depending on the nature of each category of data, and will proceed to their secure deletion in accordance with procedure PRO-001 once those periods have elapsed. The User may request data portability before effective access termination.
These Terms and Conditions of Use are governed by and construed in accordance with Spanish law, without prejudice to mandatory European Union regulations that apply, in particular the General Data Protection Regulation (GDPR), the Digital Services Act (DSA) and the AI Regulation (AI Act), whose application is supranational and independent of the parties' domicile.
Any dispute arising from access to, use of or interpretation of the Platform or RESIDELIA's services, including Fast Track Channel services and associated data processing, shall be submitted to the exclusive jurisdiction of the courts of the city of Madrid, with the parties expressly waiving any other jurisdiction that may apply to them, unless mandatory consumer protection regulations provide otherwise.
RESIDELIA reserves the right to take all legal action it considers appropriate to protect its interests, including requesting precautionary or urgent measures from the competent courts against misuse, unauthorised access, anti-bypass breaches or intellectual property infringement.
If any provision of these Terms and Conditions is declared null, invalid or unenforceable by a final judicial decision or competent authority, that provision will be interpreted as closely as possible to the original intent of the parties, without affecting the validity and full applicability of the remainder of the document.
RESIDELIA's failure to enforce strict compliance with any provision of these Terms and Conditions at any given time does not constitute a waiver of its right to enforce it in the future, nor a binding precedent for similar situations thereafter.
In the event of conflict between these Terms and Conditions and any specific conditions applicable to a particular module or service, the specific conditions prevail within their scope. In the event of conflict between the Spanish version and any translation of this document, the Spanish version prevails.
These Terms and Conditions, together with the related documents listed in Section 20, constitute the entire agreement between RESIDELIA and the User regarding use of the Platform, and supersede any prior communications, proposals or agreements on the same subject matter, except for specific contracts signed with enterprise clients, which prevail within their scope.
The following documents supplement and form an integral part of these Terms and Conditions, applying depending on the service used by the User. In the event of conflict, Section 19.3 applies.
| Code | Document | Scope | Status |
|---|---|---|---|
| TOS-001 | Terms and Conditions of Use (this document) | General | In force |
| POL-002 | Cookie Policy | General | In force |
| POL-010 | Privacy Policy | General | In force |
| POL-012 | AML/KYC Policy | Fast Track Channel | In force |
| NDA-FT-001 | Fast Track NDA — Multilateral Confidentiality Agreement | Fast Track Channel | Pending issuance |
| DOC-DDQ-001 | Due Diligence Dossier structure and regime | Fast Track Channel | Pending issuance |
| MAN-MPL-001 | Marketplace User Manual for Advertisers and Investors | Marketplace / Fast Track | In force |
| ENC-006 | Data Processing Agreement — AWS | Infrastructure | In force |
| ENC-007 | Data Processing Agreement — Supabase | Infrastructure | In force |
| ENC-009 | Data Processing Agreement — Stripe | Payments | In force |
| ENC-010 | Data Processing Agreement — Pipedrive | CRM | In force |
| PRO-001 | Secure Data Deletion Procedure | Data protection | In force |
| PRO-002 | Security Breach Notification Procedure | Data protection | In force |
| DPIA-005 | Impact Assessment — Estate Leads | Estate Leads | In force |
| RAT-001 | Record of Processing Activities | Data protection | In force |
| CONT-DN-001 | Data Licence Agreement — DATO NOTARIAL, S.L.U. (Consejo General del Notariado) | Notarial Closing Data Module | In force — Confidential (internal use) |
Documents marked Pending issuance are being prepared by RESIDELIA's Legal Department and will be incorporated into the document control repository and referenced on the Platform once formalised. Their absence does not affect the validity or applicability of this document.
All documents currently in force are available in RESIDELIA's document control repository. Public documents are accessible from the official website. Restricted-access documents are available to Users with an active Licence through their private area or upon request to dpo@residelia.com (mailto:dpo@residelia.com).
For any queries regarding these Terms and Conditions, Users may contact RESIDELIA at dpo@residelia.com (mailto:dpo@residelia.com).
This document was approved on 25 May 2026 and fully supersedes TOS-001 v2.0 dated 7 May 2026. Its content will be reviewed periodically or when material changes are made to Platform services, applicable regulations or internal procedures.
In the event of any conflict between this English translation and the original Spanish version, the Spanish version shall prevail.
© RESIDELIA — LEAN DIGITAL S.L. — All rights reserved.